Tuition payments are an investment in your child’s education and religious formation. The tuition and fees for Our Lady of Calvary are developed and approved annually, by the pastor, school principal, business manager and a member of both the financial advisory committee and parish council. It is their responsibility to ensure that adequate financial resources are available for the school and that enrollment is available and as affordable as possible to all families.
The following policies are in effect for tuition and fees:
All payments are due the 15th of the month beginning July 15th and ending April 15th. Of course, you may pre-pay your account however you like; but please be mindful that a $25.00 late fee may be assessed on all accounts that reach five (5) days delinquent. Tuition payments can be made by placing the payment and coupon in the Offertory at Sunday Mass, brought in to the rectory, or dropped off at the locked box at the rectory. Under no circumstances are tuition payments to be sent in to school.
Tuition payments should be made by cash, check or money order. Please be advised that payments made in cash will not be issued a receipt at time of payment. Receipts will be prepared and sent home through school by the end of each month. Also, a $30.00 returned check fee will be applied to any account whose check payment is returned. Any family whose tuition payment check is returned will be placed on cash only (or money order) going forward.
Please Note: Admission slips for the first day of school will be attached to the Parent Communication Folders once July and August Tuition has been paid by the 15th of the month of August. Please be aware that Parent Communication Folders will not be released unless all tuition and fees are current. We are very sorry to have to impose this rule on the many families who conscientiously meet their financial commitment, however, we cannot admit children into school before tuition and fees are current.
Any family whose tuition account reaches two (2) months delinquent at any time during the payment schedule, may face financial suspension. If financial suspension is imposed, the student will not be permitted to return to their classroom until all tuition and fees are paid in full. A student whose account is in arrears may not be allowed to take final exams. Any 8th grade student with tuition or fees due will be denied participation in graduation ceremonies. After June 1st, 2016 families who continue to carry an unpaid balance and have been chronically late throughout the current school year may be asked to consider an alternative to private school. Religious education classes (P.R.E.P.) are available here at OLC for children in public/charter schools. No report cards or other official school records will be released for any student until all financial obligations are satisfied.
All payments are due as stated above on the 15th of the month. If payments are not received by the date due, a late fee will be assessed. All families are responsible for meeting their tuition obligation to Our Lady of Calvary on a timely basis. Should you have difficulty in meeting your tuition obligation, it is your responsibility to notify the Pastor or Business Manager so that special arrangements and adjustments to your agreement can be reviewed.
PLEASE NOTE: If fees are applied to an account, they will be taken from the next payment and the balance applied to the payment amount due. LATE FEES WILL NOT BE WAIVED. They serve the purpose of assuring that payments are made on time. Families truly experiencing a short-term financial hardship must keep in communication with the rectory and the financial administrators who will assess the matter and work with the family to get current.
Church Support & Scrip
Families living within the parish boundaries receiving the Family Rate of tuition must be current with their Church offerings ($10.00 weekly for the 2016/2017 school year from July 1, 2016 through June 30, 2017). Two reviews are conducted during the course of the year to administer the church support portion of the tuition policy. Families who are delinquent with church offerings will be required to make up their church offerings prior to the end of the school year or be changed to the higher, non-contributing, amount of tuition. Families also must be active with the SCRIP Program with a minimum annual purchase amount of $100.00. Certainly those families living outside the parish boundaries are welcome to support the parish and the school as well; however, we cannot adjust the rate of tuition which depends on residency.
For students who withdraw from Our Lady of Calvary, tuition refunds will be issued on a monthly basis. If a student withdraws prior to the first day of school, the entire tuition amount paid (minus the enrollment fee) will be refunded. Tuition is required for any month in which a student is in attendance regardless of the number of days. Refunds will be issued only for those months there was no attendance providing an official request for transfer or withdrawal has been received.
Tuition Assistance & Grants
Our Lady of Calvary has a limited amount of financial funding to offer tuition grants to qualified students whose families demonstrate financial need. To be eligible to receive financial assistance, a family must: 1) have a parent or guardian that is Catholic; 2) be an active member of the parish; 3) live within the parish boundaries; and, 4) own or rent your own home. Also, the family must attend Mass, be involved with the SCRIP program and the student be in good academic and disciplinary standing. Applications are available in the Rectory office during the school year when a family experiences a short-term financial difficulty. After the review and evaluation is completed, a letter stating the amount of the award will then be sent to the family.
If, at any time, you have questions regarding the tuition policy, please feel free to call the rectory at 215-637-7515.